Position Summary:
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To provide secretarial & administrative support
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To organize & coordinate events for Bank Customers
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To handle adhoc projects
Responsibilities:
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Provide a broad spectrum of secretarial and administrative duties to Department and all dealing room staff
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Scheduling and setting up meetings, video and audio conferences; including booking of meeting rooms for department head & staff
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Liaise with different personnel of all levels (Internal & External) on a daily basis in the updating & collation of reports, schedule, coordinating activities and communications
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Establish and maintain organizational files and records of matters in progress and follow-up to ensure actions are completed
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Managing and coordinating business travels for department staff, including arrangement of accommodation, travel itineraries, visa application and claim submissions
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Take care of accommodation and meeting agenda of oversea visitors
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Event Management – organizes customer seminars, road shows and staff incentive trip in Singapore and to travel overseas to take care of such events
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Drafting and writing of correspondences (emails, letters etc)
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Assist staff in preparation of pitches and presentations
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Record and update all details of accounts approved by MD and ensure dealing room monthly expenses are within the budget / processing of Team’s expenses
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Minutes taking for adhoc department meetings
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Administer some of the processes of approvals in GRANT, HR, RPC, Permanent Controls and Kiwis
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Ensure reports that are required are coordinated in a timely and accurate manner
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Responsible for collating and disseminating research reports to all clients
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Any other designated and adhoc duties as assigned
Skills/Requirements:
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The role is a 1-year contract role, renewable subject to performance
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Minimum 2 years of experience in an administrative or secretary role. Fresh graduates are welcome to apply.
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Excellent written and verbal communication skills
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Strong time-management skills and an ability to organize and coordinate multiple tasks/projects
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Proficient in Microsoft Office
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Ability to maintain confidentiality of information related to the clients, business or employees
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Flexible team player, willing to adapt to changes and rise up to challenges
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Demonstrated proactive approaches to problem-solving
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Highly resourceful team-player, with the ability to also be extremely effective independently
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Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
