Job Responsibilities:

• To provide administrative support to the GM including but not limited to the organisation of meetings / conference calls, recording and circulation of meeting minutes, business travel arrangements
• To support the departments expense disbursement process as well as claims for such expense by staffs
• To support with the department’s compliance matter with main department PIC (e.g. CC, BCP coordinator) 
• To support administrative work related to new joiner/leavers (e.g. ID requisition/deletion, organizational chart/mobilization chart update, etc.)
• To support the department on business trip arrangement process (e.g. obtaining the air ticket, booking hotels, arrange appointments, etc.)
• To control the inventory of office stationery, etc. (paper, toner, business cards, etc.)/printer supplies
• To manage the scheduling of department meetings (e.g. weekly pipeline meeting) as well as designated reports including business, activity reports, monthly expense reports, annual budgeting
• To assist and support the team on any ad-hoc tasks required from time to time

Job Requirements:

• “A” level / Diploma or equivalent
• At least 3 years’ experience in team and administration and support
• Meticulous with an eye for details
• Able to multi-task and able to work under pressure
• Strong communication skills (verbal & written)
• Proficient in MS Office (Word, Excel and PowerPoint)
• Strong team player, able to work independently
• Proficiency in Japanese is advantageous as this role requires communicating with
• Head Office colleagues in Tokyo whose main language is Japanese.  This role also needs to prepare and present reports in Japanese.

Salary: $5,000 Per Month