Position Summary:

• To provide secretarial & administrative support to the Head of Capital Markets & all Capital Market staff
• To organize & coordinate events for Bank Customers
• To handle ad hoc projects for Capital Markets

Responsibilities:

• Provide a broad spectrum of secretarial and administrative duties to Head of Capital Markets and all dealing room staff
• Scheduling and setting up meetings, video and audio conferences; including booking of meeting rooms for department head & staff
• Liaise with different personnel of all levels (Internal & External) on a daily basis in the updating & collation of reports, schedule, coordinating activities and communications
• Establish and maintain organizational files and records of matters in progress and follow-up to ensure actions are completed
• Managing and coordinating business travels for department staff, including arrangement of accommodation, travel itineraries, visa application and claim submissions
• Take care of accommodation and meeting agenda of oversea visitors
• Event Management – organizes customer seminars, road shows and staff incentive trip in Singapore and to travel overseas to take care of such events
• Drafting and writing of correspondences (emails, letters etc.)
• Assist staff in preparation of pitches and presentations
• Record and update all details of accounts approved by MD and ensure dealing room monthly expenses are within the budget / processing of Team’s expenses
• Minutes taking for ad hoc department meetings
• Administer some of the processes of approvals in GRANT, HR, RPC, Permanent Controls and Kiwis
• Ensure reports are coordinated in a timely and accurate manner
• Responsible for collating and disseminating research reports to all clients
• Any other designated and ad hoc duties as assigned

Skills/Requirements:

• Minimum 2 years of experience in an administrative or secretary role. Fresh graduates are welcome to apply
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple tasks/projects
• Proficient in Microsoft Office
• Ability to maintain confidentiality of information related to the clients, business or employees
• Flexible team player, willing to adapt to changes and rise up to challenges
• Demonstrated proactive approaches to problem-solving
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Salary: $3,600 - $4,000 Per Month